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The Technology Planning Analyst role is responsible for coordinating and executing conference room lifecycle initiatives across the enterprise. This includes managing conference room requests from initial intake through completion. This role serves as the central point of coordination for conference room activity, ensuring cross-functional teams remain aligned and work progresses efficiently. The position also supports the design and ongoing management of the tools and processes used to track room lifecycle, cost, and status data, enabling accurate forecasting, planning, and reporting across the portfolio. The role will play a key part in maturing the organization’s approach to managing the conference room portfolio by helping establish scalable processes, improving visibility into lifecycle activity, and ensuring data is structured and reliable for long-term planning.
Responsibilities
Own and execute conference room lifecycle initiatives
Manage all conference room requests from intake through completion, ensuring each request progresses through defined steps, approvals, and handoffs while maintaining visibility into overall status and outcomes.
Drive adoption of standardized conference room processes
Proactively engage with teams across the organization to ensure conference room requests are consistently funneled through defined workflows, improving visibility, consistency, and data accuracy.
Maintain visibility across the conference room portfolio
Provide a consolidated view of in-flight and planned work, ensuring alignment to timelines and organizational priorities.
Coordinate cross-functional teams to deliver work seamlessly
Align Workplace Support, Facilities, TPAs, vendors, and procurement partners to ensure consistent delivery, supporting activities such as vendor engagement, quoting, and proposal review.
Identify and manage risks and dependencies
Proactively track risks, dependencies, and conflicts and drive resolution to keep initiatives on track.
Manage both large-scale initiatives and individual requests
Oversee portfolio programs (e.g., refresh cycles, construction projects) while managing day-to-day requests with the same level of structure and accountability.
Track project status using designated planning tools
Maintain accurate tracking in tools such as Jira or Clarity, ensuring visibility into progress, timelines, and milestones.
Own financial tracking and execution support
Manage PR/PO submission and track spend against plan, ensuring alignment with budget expectations and timelines.
Support prioritization of incoming work
Align requests with business priorities, capacity, and budget considerations.
Provide regular status updates and reporting to stakeholders
Communicate progress, risks, milestones, and financial updates to maintain transparency and alignment.
Help shape and improve processes and tools
Refine how conference room lifecycle activity is tracked and managed to support scalability and long-term planning.
Ensure accurate data capture and reporting readiness
Maintain consistent tracking of room status, project progress, and cost data to support forecasting and decision-making.
Requirements
Bachelor’s degree in information systems, Business, Engineering, or a related field, or relevant experience
Experience coordinating or managing complex, cross-functional initiatives
Strong organizational skills with the ability to manage a high volume of concurrent work
Proven ability to operate independently and drive work forward with limited direction
Experience working with data, reporting, or tracking systems
Strong analytical and problem-solving skills with financial awareness
Effective communication skills to align multiple stakeholders
Ability to travel up to 10%.
Nice-to-haves
Experience working in enterprise IT or infrastructure environments preferred
